Roofing contract, estimate and change order templates
Three documents every roofing job needs. Print one, or save it as a PDF, and fill in your details. The contract is a starting point: have it checked for your state.
Roofing contract
This agreement is made on between (“Contractor”), licence no. , and (“Owner”), for work at .
1. Scope of work
- Remove existing roofing down to the deck ( layers) and dispose of it.
- Inspect the deck; replace damaged sheathing at the rate in section 4.
- Install underlayment, ice and water shield at eaves and valleys, drip edge and starter.
- Install shingles, line , colour , per the manufacturer's instructions.
- Replace flashing, pipe boots and ridge ventilation as listed in the estimate.
- Clean up daily and run a magnetic nail sweep at the end.
2. Price and payment
Contract price $ . Deposit $ on signing (check your state's limit on deposits); $ on material delivery; balance on completion.
3. Schedule
Estimated start , estimated completion . Dates move for weather and material supply; Contractor will tell Owner of any delay.
4. Hidden damage and changes
Damaged decking found during tear-off is replaced at $ per sheet, shown to Owner before closing in. Any other change to the work or price is agreed in a signed change order first.
5. Warranty and insurance
Manufacturer's warranty: . Workmanship warranty: years. Contractor carries general liability ( ) and workers' compensation where required.
6. Right to cancel
If this contract was signed at Owner's home, Owner may have the right to cancel within three business days (FTC Cooling-Off Rule) or longer under state law. Attach the notice of cancellation your state requires.
Contractor signature
Date
Owner signature
Date
Template from SatelliteQuotes, not legal advice. Have it reviewed for your state before use.
Itemized roof estimate
Quantities worked out for an example roof: a 50 × 40 ft gable house (2,000 sq ft footprint) at 6/12, about 2,236 sq ft of roof, 24.6 squares with 10% waste. Put in your own rates.
| Item | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Tear off existing roofing, one layer | 22.4 | squares | $______ | $______ |
| Haul away and disposal | 1 | job | $______ | $______ |
| Replace damaged decking, if found (priced per sheet) | — | sheets | $______ | $______ |
| Synthetic underlayment | 22.4 | squares | $______ | $______ |
| Ice and water shield at eaves and valleys | 100 | LF | $______ | $______ |
| Drip edge, eaves and rakes | 189 | LF | $______ | $______ |
| Starter strip | 189 | LF | $______ | $______ |
| Architectural shingles (brand, line, colour: ____) | 24.6 | squares | $______ | $______ |
| Hip and ridge cap | 50 | LF | $______ | $______ |
| Ridge vent | 46 | LF | $______ | $______ |
| Step and counter flashing | — | LF | $______ | $______ |
| Pipe boots | — | each | $______ | $______ |
| Permit | 1 | each | $______ | $______ |
| Clean-up and magnetic nail sweep | 1 | job | $______ | $______ |
| Total | $______ | |||
Measuring each roof by hand to fill this in? Your customers can get the measurement and a price range on your own website: try the satellite measurement.
Roofing change order
Change order no. to the contract dated for .
What changes:
Why (tick one): ☐ damaged decking found ☐ additional layer ☐ owner's request ☐ code requirement ☐ other
Original contract price $ · This change $ · New contract total $
Change to completion date:
Contractor signature
Date
Owner signature
Date
Template from SatelliteQuotes. Sign before the extra work starts.
Roofing paperwork questions
What should a roofing contract include?
Who the parties are and the property address; the scope (tear-off, underlayment, the exact shingle brand, line and colour, flashing, ventilation, clean-up); the price and when each payment is due; how hidden damage such as rotten decking is priced; start and finish estimates and what weather does to them; warranties (manufacturer and your workmanship); your licence and insurance; how changes are agreed; and both signatures with dates.
What does an itemized roof estimate look like?
A line for each part of the job with a quantity, a unit and a price: squares of tear-off and shingles, linear feet of drip edge, ice and water shield and ridge, each pipe boot, the permit, disposal. The example on this page has the quantities worked out for a 2,000 sq ft footprint at 6/12, so you can see the shape before you put your own rates in.
When do I need a change order?
Whenever the work or the price changes after signing: rotten decking found at tear-off, an extra layer of old shingles, the homeowner picking a different shingle, a skylight added. Write down what changed, why, the new price and the new total, and get it signed before doing the extra work.
Is this contract template legally binding?
It is a starting point, not legal advice. Requirements differ by state: many states require specific notices, licence numbers on the contract, or limits on deposits, and contracts signed at the customer's home can carry a three-day right to cancel under the FTC's Cooling-Off Rule and state law. Have it checked for your state before you use it.
Skip the measuring trip for every quote request.
Homeowners price their own roof on your website from satellite, at your rates. You get their name, phone and the measured roof, then visit and close in person.
- No card to start
- Your own rates
- One line to install, or we do it
- Homeowners see a range, never your final price